Outlook For Mac 2011 Set Up Email Sig

Below are instructions that teach you how to create and add your own custom email signature within your Outlook 2011 email client for Macs. Creating an email signature in Outlook 2011 for Mac. Open up your Outlook 2011 email client and select Outlook from the menu. Click on Preferences. I have multiple accounts in outlook with different default signatures for each. When i start an email, my default signature from my default account.

Having a HTML signature in your emails is a great way to look professional, unique and to promote yourself but creating one isn’t so straightforward. You have to design your signature layout, write up the HTML codes and know how to install it into your preferred email program. In this tutorial, I’ll go over some HTML tips for writing up the HTML codes and give instructions on how to install the email signature into Microsoft Outlook 2011 on a Mac.

There are 2 sections in this tutorial:
Section 1: HTML Tips For Coding Your Email Signature
Section 2: Installing your HTML signature into Outlook 2011 on your Mac

If you have basic HTML skills and know how to work with a web server, you will learn how to write up your HTML codes correctly by following Section 1. If you don’t know anything about HTML coding or just don’t have the time to deal with it, you may consider hiring us to do it for you. Please visit www.htmlsignature.com for more info. Go straight to Section 2 if you already have your HTML email signature file created and just need installation help.

SECTION 1: HTML SIGNATURE CREATION

Step 1.1: Design Consideration

Today, emails are viewed on desktop computers, laptops and on tablets and smart phones. It is best to keep the width of your HTML email signature as narrow as possible for the best result. Most modern mobile devices have a default width of 640 pixels so it is best to keep your design under that to ensure that the layout doesn’t break on smaller screens. From experience, designs that have a width of 320 pixels and under are the most consistent. NOTE: If your signature design for Outlook 2011 have a width larger than 320 pixels, you will have to manually adjust the width of your signature each time you compose a new email.

View sample signatures that I have created for others.

Step 1.2: Signature Information

Decide what and how much info you want to display on your signature. For this demonstration, I’ll be using my own HTML email signature design with a picture link to my website, name, title, email and some other text links. Feel free to use my design as a template. To see the HTML codes, find “View Source” in your browser menu.

Step 1.3: Writing the HTML Codes

Here are some basic but important notes to keep in mind as you design your signature. One major obstacle in designing HTML e-mail templates is that there are so many different e-mail clients out there (most if not all can’t handle CSS and HTML like our internet browsers can) so you have to keep your design and codes as simple and straight forward as possible.

• Use tables for basic layout. The CSS float property is not supported in Gmail or Outlook, making CSS layouts impractical.
• Use inline CSS. The style tag is not supported in Gmail, and support for CSS selectors is spotty.
• Use only basic CSS properties. E-mail clients tend to be very picky about which CSS properties they support. Campaign Monitor has a great summary of CSS support in e-mail to use for reference.
• Use absolute URLs. Relative paths won’t work for an e-mail signature. So all your links need to be absolute URLs.
• Link to images. I personally dislike e-mail signature images as attachments (it makes it easy to mistaken that image as a legitimate attachment). Because of this, I recommend linking to your images by placing them on a web server rather than including them as attachments. See Step 4 for more info.
• Exclude HTML, HEAD, and BODY tags. When we get ready to save your HTML signature into Mail, make sure that only the relevant HTML is included in your document.

Step 1.4: Saving and Uploading your images to a web server

Since we want the email signature to load quickly, make sure to optimize your image with Adobe Photoshop by doing a “Save for Web.” Upload your images to your web server and copy the public path. The public path (absolute URL) should look something like this: “http://www.yourdomain.com/images/logo.gif” Copy image link and insert it into the appropriate img tags of your HTML file.

Step 1.5: Save File and Preview

Once you have your email signature coded, save the HTML file to your Desktop and call it “signature.html” Locate file and open it with Safari or Firefox (not tested with other browsers).

SECTION 2: HTML SIGNATURE INSTALLATION

Step 2.1: Copy Signature Design

With your “signature.html” file opened on Safari or Firefox, press Command+A on your keyboard to “Select All.” Then press Command+C to copy design.

Step 2.2: Create Placeholder Signature

Open Outlook > Preferences > Signatures. Click the plus button on the lower left to create a new signature. Give it a name. If there are any content in the big right signature window after you’ve clicked the plus icon, delete it. It usually displays your first and last name. In my case, it’s MYDESIGNPAD.

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Step 2.3: Replace Default Signature

Click anywhere on the big right signature window to have it selected, press Command+V on your keyboard to paste in the signature design that you copied from your browser.

Step 2.4: Confirm Default Signatures Setting.

Click the “Default Signatures…” button on the lower right. Click to open pop-up window on the right column. Select the signature that you created and press “Ok.” Close window and quit Outlook. Then reopen Outlook. Open up a new compose email window and your new signature should be there.

Summing Up

Feel free to contact me if you run into any problems creating your very own HTML signature. I’ll be pleased to see your creative HTML email signature so please post your link in the comment area. Cheers!

If creating your own HTML signature seems a bit too much work or you just don’t have the time for it, we can help. We have created over 8000 attractive email signature with clickable images and text links for clients across the globe. Visit our HTML email signature design service website: www.htmlsignature.com to get started.

Mail User Guide

You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.

Create signatures

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. In the left column, select the email account where you want to use the signature.

   If All Signatures is selected when you create a signature, you’ll need to drag the new signature to an email account before you can use it.

3. Click the Add button below the middle column.

4. In the middle column, type a name for the signature.

   The name appears in the Signature pop-up menu when you write a message.

5. In the right column (the preview), create your signature.

   You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.

If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” checkbox.

Delete signatures

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. Select a signature in the middle column, then click the Remove button .

When you delete a signature from All Signatures, it’s deleted from any account that uses it.

Automatically add a signature to emails

You can choose a signature to automatically add to messages you send.

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. Select an account in the left column.

3. Click the Choose Signature pop-up menu, then choose a signature.

   If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

Add a signature to emails yourself

1. In the Mail app on your Mac, click the Signature pop-up menu in the message you’re writing.

2. Choose a signature.

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   If you don’t see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.

Remove a signature from emails

1. In the Mail app on your Mac, in a message you’re writing, click the Signature pop-up menu.

2. Choose None.

Depending on how a recipient’s mail server handles signatures, your signature may appear as an attachment or image to the recipient.

If you use iCloud Drive on your Mac and other devices, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.

If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.